This document sets forth procedures for considering the requests.
Terms
Honoree
An honoree is an individual, organization, company, and other entity for which a university property has been named. If the honoree is an individual and is deceased, then a relative or person designated by the honoree’s family may serve on behalf of the honoree during these procedures. If the honoree is an organization, company, or other entity, it may appoint an individual to serve on its behalf during these procedures.
Inquiry Committee
The Inquiry Committee consists of the president and the senior vice presidents. The Inquiry Committee reviews requests to verify that the requestor has provided all required information in the request, to confirm that the request falls within the scope of the Consideration of Removing Names from University Property policy, and to evaluate whether there is sufficient evidence to proceed.
Major Unit
Major units are defined using the same definition used by the Board of Regents in its Naming Policy. The Naming Policy defines major units as buildings, wings of buildings, colleges, programs, and large sections of campus.
Minor Unit
Minor units are defined using the same definition used by the Board of Regents in its Naming Policy. The Naming Policy defines minor units as campus areas or sections of facilities such as rooms, labs, open spaces, streets, structures, and physical features. For clarity, a minor unit for purposes of the Consideration of Removing Names from University Property policy must be intended to be permanent. Non-permanent and temporary displays and similar items are excluded from the definition of a minor unit and are not covered by the Consideration of Removing Names from University Property policy.
Principles
Principles are set forth in the Consideration of Removing Names from University Property policy.
Requestor
A requestor is a person or group of people making a request to remove a name from university property. A requestor must be an individual or group who is affiliated with or connected to the university.
Review Committee
The President appoints the members of the Review Committee. The Review Committee is responsible for reviewing the request to remove the name from the university property and making a recommendation to the president.
Process
1. Initiating the Process
1.1 By a Requestor
The requestor must submit a request to the Office of the President through an online form. The requestor must include in the request:
- The requestor’s affiliation with or connection with the university,
- The property from which the name is proposed to be removed,
- The specific conduct or behavior by the honoree that the requestor believes is offensive, and
- Evidence that the requestor has pertaining to the Principles.
Upon receipt of the request, the Office of the President will submit the request to the Inquiry Committee. The Inquiry Committee will review the request to verify that the requestor has provided all required information in the request, to confirm that the request falls within the scope of the Consideration of Removing Names from University Property policy, and to evaluate whether there is sufficient evidence to proceed.
If the Inquiry Committee concludes the request contains the required information and sufficient evidence, the Office of the President will log the request on the Consideration of Removing Names from University Property webpage. The president will then appoint individuals to serve on the Review Committee.
If the Inquiry Committee concludes the request does not contain the required information or does not have sufficient evidence, then the Office of the President will notify the requestor and provide the requestor an opportunity to supplement the request with the required information and/or evidence and establish a deadline to provide the supplemental information. If the requestor does not supplement the request by the stated deadline, then the request will not be further considered.
1.2 By the President
The President may submit a request directly to a Review Committee. The Office of the President will log such requests on the Consideration of Removing Names from University Property webpage.
1.3 Multiple Requests
If multiple requestors submit a request for the same university property, or if a requestor submits a request for the same university property for which the President submitted a request directly to a Review Committee, the Inquiry Committee or the Review Committee may consolidate the requests.
2. Review Committee
The Review Committee is responsible for reviewing the request and making a recommendation to the president. In reviewing the request, the Review Committee should conduct research and draw upon the expertise of current and former faculty, staff, alumni, noted experts in the field, and others familiar with the honoree. The Review Committee will meet with the requestor (if applicable), the honoree or designee, and any university departments or units that would be impacted by the decision. The Review Committee should also ascertain whether there are any contractual or other legal implications associated with removing the name. The university may provide staff to assist the Review Committee with research and report development.
2.1 Draft Recommendation
The Review Committee’s initial recommendation shall be taken by a recorded vote. A recommendation to remove a name from university property requires that two-thirds of the Review Committee members vote to remove the name. The Review Committee shall prepare a draft report setting forth its recommendation as to whether the honoree’s name should be removed from university property. The draft report shall address the principles and the evidence relied upon by the Review Committee and include the Review Committee’s initial recorded vote.
2.2 Feedback and Public Comment
The Review Committee shall share the draft report with, and invite feedback from, the requestor (if applicable), the honoree, and any university departments or units and other stakeholders that would be impacted by the decision.
The Review Committee shall also seek public written comment if the request pertains to the removal of a name from a major unit. The Review Committee may also seek public written comment for the removal of a name from a minor unit. .
2.3. Final Recommendation
After receiving the feedback and public comment, the Review Committee shall conduct a final vote on whether or not to recommend removing the name. A recommendation to remove a name from university property requires that two-thirds of the Review Committee members vote to remove the name. The Review Committee shall prepare a final report setting forth its vote and the recommendation as to whether the honoree’s name should be removed from university property. The final report shall address the principles and the evidence relied upon by the Review Committee, including any feedback and public comment. The Review Committee shall provide the final report to the president and provides copies to the requestor (if applicable), the honoree or designee, any university departments or units impacted by the decision that participated in the Review Committee’s review.
3. President’s Decision or Recommendation
The president will review the final report containing the Review Committee’s recommendation.
3.1 Minor Units
If the request was to remove the name of a minor unit, the president shall make a final decision and notify the requestor (if applicable), the honoree or designee, and any university departments or units impacted by the decision that participated in the Review Committee’s review of the decision.
3.2 Major Unit
If the request was to remove the name of a major unit and the president decides to retain the name, the president’s decision is final. The president shall notify the requestor (if applicable), the honoree or designee, and any university departments or units impacted by the decision that participated in the Review Committee’s review of the decision.
If the president recommends the removal of the name from the major unit, the president shall prepare a recommendation for the Board of Regents, which will make the final decision. The president shall provide a copy of the president’s recommendation to the requestor (if applicable), the honoree or designee, and any university departments or units impacted by the decision that participated in the Review Committee’s review when the president submits the recommendation to the Board of Regents. The president shall inform the requestor (if applicable), the honoree or designee, and any university departments or units impacted by the decision that participated in the Review Committee’s review of the decision of the Board of Regents.
As needed, the president will also inform university departments and units, the president's Advisory Committee on Naming University Property, and other stakeholders of the decision so that appropriate action may be taken.
4. Record Retention
Meetings of the Inquiry Committee and Review Committee may be attended only by their respective members and those that they invite to appear before them. The committees will provide updates on their progress via the Consideration of Removing Names from University Property webpage.
After the final decision, the chair of the Review Committee shall forward the request, recommendations, and decision to Special Collections and University Archives. Special Collections and University Archives will preserve the materials, make them available for public access, and post them on the Library website.
5. Reconsideration
If an individual wishes for the university to reconsider a decision previously made through this process, the individual may file a request but must identify in the request significant new evidence not previously considered by the Review Committee. The Inquiry Committee will review the request to verify that the requestor has provided significant new evidence in addition to all other required information.
If the Inquiry Committee confirms the request contains significant new evidence and the other required information, the President will submit the request to a Review Committee for review in accordance with the process set forth above. If the Inquiry Committee concludes the request does not contain significant new evidence and the other required information, then the President will notify the requestor and provide the requestor an opportunity to supplement the request with new evidence or required information and establish a deadline to provide the supplemental information. If the requestor does not supplement the request by the stated deadline, then the request will not be further considered.
Revised: Feb. 7, 2024